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If you don't want to spend too much money and have a spare computer lying around. Install Linux or any get underway source OS and use that as a mail server.

There are a few email server softwares out in that, but I have never tested one of those past.

If that will not work for you, then try IM?

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Answers:
You may want to look at Microsoft sharepoint if you just requirement to go inside the office, if you want actual email though you will probably enjoy to contract a local IT company to do it and it may be alot more expensive. Good Luck
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